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Chaffey College Printer Guidelines
1. B&W LaserJet Printers (current standard is HP)
- Should only be installed in the following locations:
- Deans
- Directors
- Vice Presidents (VPs)
- Classified staff should not have individual printers in their offices.
- Network-connected LaserJet printers must be part of the College’s printer maintenance contract, managed by the Purchasing Department.
2. Color LaserJet Printers (current standard is Xerox)
- Must be networked.
- Should be installed in shared locations accessible to multiple staff members.
- Network-connected Color LaserJet printers must be included in the College’s printer maintenance contract, managed by the Purchasing Department.
3. Faculty InkJet Printers (current standard is an Epson)
- Considered supply items, not part of the Technology Refresh program.
- Ink cartridges and other supplies are the responsibility of the School or Academic Career Community (ACC).
- If/when a faculty printer malfunctions, it must be replaced by the School/ACC.
4. Multi-Function Printers (MFPs)
- Whenever possible, a Multi-Function Printer/Copier should be installed in place of a LaserJet printer.
- The College’s current MFP vendor is Konica-Minolta.
- Konica-Minolta MFP devices must be installed in common areas, not in individual offices.
5. Printer Security
- Printer security codes (PINs) can be configured for users who need to print confidential documents to shared locations.
- This ensures secure release of sensitive materials and protects privacy.